LETTER

On Today this correspondence may have not so often used as a communication tool, because the development of technology that is growing rapidly now that make it easier to communicate, such as with SMS, phone, Email. Now this letter is more frequent in use for the benefit of the office, or in use for letters of agreement, letters of inheritance and so forth. Then the writer will menerangakan what letter?

A. Understanding mail
In communication, people give each other information. Provision of information by humans done in two ways, namely in oral and written. Information orally occur if the donor information line of sight, either directly or indirectly. Communication process can be done by talking over the telephone, radio, television, and so forth. However, if unable to face communication can be done by mail. The letter is one means of written communication to convey information from one party (person, institution, or organization) to another party (person, institution, or organization).

B. Function letter
The function of the letter is as follows:
Letter as a communication tool

Letter used as a tool to deliver information from authors to readers or recipients. As a means of communication letter is not only one direction, but also two-way and in all directions. This means that mail can also be returned (mail replies) as well as feedback and letters can be made or directed to more than one person (circulars, announcements, letters to newspapers and others).

Letter writer As a representative

In this case the author does not have to directly face to face with people who intended to convey information but are represented by letters.

Letter as saving time, effort and cost

Communicating with the letter means no face to face, so communicating with the letter can be done remotely. Hence the letter to save time, effort, and cost.

The letter as written evidence

Letters can be written evidence for various purposes. So if anything happens (eg error) and then days later, a letter can be used as a reference. For example the agreement letters, letters of inheritance and so forth. Any type of letters can also be preserved or archived for future interests of other later in life.

C. Mail Format

As a means of writing, a letter has a format of writing, especially formal letter or official. With the format of a letter, writing a regular letter, parts of the letter was not written anywhere but placed as required. Forms of writing a letter or letters commonly used formats are:

Bentuk surat resmi  (Official Style):

Forms of official letter is a form of parts of a formal letter. Functional and purpose of this letter together with the parts of a formal letter. But do not forget to make a formal letter always pay attention to the center line for an official letter that looks neat and is received by the agency or institution as a formal letter.

Bentuk Lurus Penuh  (Full Block Style):

Straight shape Fully (Full Block Style) is a letter form the neck Letters, Letter Board, and Legs Letters do not form paragraphs, but to form a full block from left to right. However, the composition or structure of the letter remain in effect in the letter. In typing this letter usually starts from the left edge of the wedge.

Bentuk Lurus  (Block Modified Block Style or Style):

Straight form is form letter that has the appropriate position on the date and closing greetings. The form letter was similar to the straight form of management but the difference is just a greeting and closing dates are in the right position, whether in writing, typing or structural.

Bentuk Setengah Lurus (Semi-Block Style):

Half Straight shape dalah form letter in which all letters, except the contents of the letter, the same diketika straight shape. Each end of new paragraph 5 is typed after a knock from the left edge of the wedge. Usually this form of love in the wedding invitation.

Bentuk Lekuk (Style indent):

Form Dent (indentation Style) is a form letter where a letter addressed to a paragraph in the formation of form lines down the stairs. Dent shape usually have a paragraph of paragraph curved so it does not look neat but it looks structured, especially in a letter that directs the formation of such alineanya down the stairs.

Bentuk Alenia Menggantung (Hanging Paragraph):

Hanging of paragraph (Hanging Paragraph) is a form letter where the letter has a paragraph that hanging body. The purpose of the hanging paragraph after paragraph is new, the next line entry five spaces. So after the first paragraph, the following paragraph should be within about 5 spaces. Usually the shape of this letter is a specific service.

Bentuk Lurus Surjaudaja Perihal atau "Pokok Surat"  (Subject Notification):

Form Subject or Straight With "Basic Letter" (Subject Notification) is a letter form the Principal Letter located in the middle after the Opening Remarks. Letter forms like this are made for people who read it focused on basic letter mail. So put in the middle after the Opening Greeting

D. Types of Letters
Based on its use letters divided into three types, the following:
Personal Letter

Personal letter is a letter that is used for personal gain. The letter relates to personal affairs. For example the letter of a child to his parents or a letter to a friend.

The characteristics of a personal letter as follows: 

a) Not using letterhead / letter heads. 
b) Not using the same letter
c) Hail and cover letter opener varies
d) The use of language freely, in accordance with the wishes of the writer of the letter.
e) The format free letter

Official Letter

An official letter is a letter that is used for official purposes, either written from individuals, agencies, institutions and organizations. For example: the letter of invitation, notification letters, and circulars.

The characteristics of a formal letter, as follows: 

a) Using the letterhead if the issuing institution or organization is 
b) Using the number of letters, attachments, and subject

c) Using the opening greeting and closing the common or official, such as: Assalamualikum, with respect, we  respectfully

d) Using the language with a variety of official or standard 
e) Using the seal / stamp if it comes from an organization or official agencyf) writing a letter to follow a particular letter format (not free)

Mail service

Official letter is a letter that is used for the benefit of the work, duties of the office, or official activities. This letter comes from the agency or institution, either private or public. Example: the letter task, letter orders, memoranda, and the decision letter. The letter is official who berifat individual job application letter, letter of application for license, and the leave application letter.

The characteristics of official letters, as follows: 
a) Using the header / head of the letter and the relevant agencies or institutions
b) Using the number of letters, attachments, and subject
c) Using the opening greeting and closing a standard or official, such as: with respect, we respectfully 
d) Using a variety of standard language or official will stamp / stamp agency or office letter maker
e) The format of certain documents. If coming from government agencies typically use the new Indonesian official letter format or formats and a half straight

Use of Language in the Letters As noted above that the use of language in the letter depends on the type of use of the letter and purpose of the letter. For personal letters, use of language is subjective, depending on the wishes of the author and to whom the letter is addressed. Write a letter to his parents was going to use the language more formal and polite, unlike with writing letters to friends or companions. Similarly, personal letters were formalized as a job application letter, letter of application for license, and leave. Despite the personal nature, but because it is addressed to an institution or company of the writer must use language that is official and formal. Another case with a formal letter and mail service, use of language tends to use a standard vocabulary and sentence structure are complete. This is because a formal letter and mail services used for purposes or functions that are official or official. (B-prakoso/2010)